Win Event RFPs With Personalized Video
Planners, venues and sponsors get a researched video, so your pitch is not the fortieth deck of the week.
TL;DR
Outvid for Events & Entertainment
Built for the modern sales stack
What lands
What a prospect in Events & Entertainment opens
The prospect and the opening line come from Events & Entertainment.
Alex Masson
PromotionsQuick question about your pipeline
Hi there, I came across your company and wanted to see if you're open to a quick 15-minute call about how we help teams...
Your Name
Video MessageMade this video for you, Rachel
Hey Rachel, saw you're already putting together feelers for your December holiday event.
Click to watch your personalized video →
The Events & Entertainment problem
Challenges in Events & Entertainment outreach
Seasonality Crushes Pipeline Predictability
Every Sale Is a One-Off Project
Inboxes Are Buried in Vendor Decks
Pitch Like You Produce — On Camera, At Scale
Outvid lets event sellers build an AI clone of their head of BD or creative director, then generate a researched, personalized video pitch for every planner, brand, or corporate buyer on the list. Each video references the buyer's industry, past event style, and brief — without anyone recording a single new clip.
Brief-Aware Pitch Scripts
Pull RFP context, planner type, season, and brand into each script automatically. Buyers hear a pitch that sounds like you read the brief — because the AI did, before generating the video.
Showcase the Producer, Not Just the Portfolio
Clone your most charismatic salesperson or creative lead. Planners decide based on chemistry as much as capability — a face-and-voice intro converts higher than any sizzle reel attachment.
Seasonal Campaign Mode
Build campaigns timed to category review windows — holiday party planning in August, conference RFPs in January — and queue researched, personalized video at the volume each season demands.
Example hooks
Example video hooks for Events & Entertainment
Outvid drafts a fresh opener per prospect from what its research turns up.
Reaching a corporate events manager planning a Q4 holiday party
“Hi Rachel — saw you're already putting together feelers for your December holiday event. Most events leads at companies your size tell me their pain isn't venue choice, it's getting attendance up post-2020. Quick video on how we hit 92% attendance at last year's three biggest holiday programs.”
Outreach to a brand activation lead at a CPG company
“Hey Marcus — congrats on the new product line. I put together a 40-second video pitching three pop-up activation concepts your launch could use — all built off the brand language from your last campaign. Want to see the one that matches your audience best?”
Pitching a venue to a wedding planner with a high-end client
“Hi Sophie — heard from a mutual connection you're sourcing for a 200-guest spring wedding. Recorded a quick video walking through three of our spaces that fit that count and the editorial aesthetic you've been booking lately.”
Setup
How to get started
From recording to live campaign in minutes.
Identify Your On-Camera Pitch Lead
Choose your head of BD, creative director, or founder to record the base video. In events, the pitch is half charisma — pick whoever planners already book meetings to meet in person.
Segment by Event Type and Season
Group your buyer list by event category — corporate, brand, wedding, conference — and by seasonal window. Outvid builds distinct script templates for each so the pitch matches the planner's actual job.
Generate Pitch Videos at Campaign Scale
Upload your buyer list with RFP context, planner role, and brand tags. Outvid renders a researched, personalized video pitch per contact — referencing their last event, current brief, or upcoming season.
Track Engagement and Move to Site Visits
Measure watch time, click-throughs, and replies to prioritize follow-up. Planners who finish a video are 4x more likely to book a site visit — focus your calendar time on the warmest hands.
Where the video actually lands
In email it opens a page built for them. In chat it plays in the thread. Either way it carries the research behind it.
A GIF in the message. Clicking it opens their own page.
The video plays right in the thread.
Arrives as an attachment in the chat.
Lands in their DMs, ready to play.
What's customized:Outvid researches every prospect and surfaces the signal that triggered the outreach, right on the page.
Sample prospect data, shown for illustration.
Common questions
Yes — and the events category is where it works best, because the medium matches the message. A buyer evaluating a production company expects to see craft on display. A 45-second personalized video pitch is itself proof of capability in a way no slide deck can match.
Outvid researches each buyer — event type, headcount, theme, brand — and its AI writes a unique, research-driven script and video per buyer automatically. You set the campaign brief once per event category; there are no mail-merge placeholders to fill in.
Both. Venues use it to walk planners through specific spaces tailored to the brief. Production companies use it to pitch creative concepts that reference the buyer's brand language. The format flexes to whatever your sales motion needs.
Repeat clients actually convert higher on video than new prospects, because the existing relationship gives the personalization more depth. Use it to pitch the next event before they've even sourced — a 30-second video referencing last year's program lands far better than a templated check-in.
Most events teams record their short base video in minutes and launch a first campaign within 48 hours. Subsequent campaigns — new season, new event type — take minutes to spin up because the AI clone is already built.
Book More Event RFPs With Researched, Personalized Video Pitches
Event production companies, venues, and entertainment agencies use Outvid to send researched, AI-personalized video pitches that win RFPs and book site visits. Book a 20-minute walkthrough.
Alex Masson
PromotionsQuick question about your pipeline
Hi there, I came across your company and wanted to see if you're open to a quick 15-minute call about how we help teams...
Your Name
Video MessageMade this video for you, Rachel
Hey Rachel, saw you're already putting together feelers for your December holiday event.
Click to watch your personalized video →